This policy applied to training programmes based on DfT syllabuses. It should be read in conjunction with all other policies, particularly:

  • Assessment Policy
  • Equality Policy
  • Data Protection Policy
  • Appeals Policy
  • Complaints and Whistleblowing Policy

Defining Malpractice

The Appropriate Authority defines malpractice as any deliberate activity, neglect, default, or other practice that compromises the integrity of the assessment process/ or the validity of certificates, by either the Trainee or the Instructor. Examples include:

  • Working in collaboration with others when an assessment must be completed by individual candidates
  • Pretending to be someone else
  • Copying from another candidate
  • Fabrication of work
  • Impersonation of another trainee during the assessment
  • Improper assistance by the instructor and falsification of marks
  • Taking extracts from another person’s work, published or unpublished without using quotation marks and/or acknowledging the source

In response to any identified deficiencies, the DfT will seek to apply the principles of the stepped approach adopted by the CAA Aviation Security Compliance team, and if necessary, prosecution for non-compliance with the relevant legislation.

Our commitment

Valid and reliable assessment occurs when trainees present authentic and current evidence of their knowledge, understanding and skills which are assessed by assessors against specified standards.

The purpose of this policy is to limit the threat to the integrity of those assessment decisions.

Our procedures

AVTAV adopts the following practices to minimise malpractice:

  • We advise trainees and clients of our malpractice policy and their own responsibility for the prevention of malpractice
  • We inform our clients, trainees and instructors of the implications of malpractice through corporate/ individual declarations prior to training, and during training either classroom based or e-learning
  • We utilise multiple choice questions for our trainees
  • We adopt regular reviews of our practices, procedures, and documentation to reduce the risk of malpractice.
  • We follow formal procedures in cases when malpractice is suspected.

1.  Malpractice procedures

In cases of suspected malpractice from a delegate AVTAV adopts the following procedures:

Stage 1

The individual will be notified of the issues and possible consequences. This will be added to the assessment feedback sheet. The trainee will be given the opportunity to present their case to the IAQ, or a nominated deputy.

 IAQ will be notified of the issues and will investigate by:

  • Scrutinising evidence
  • Discussing with the instructor/ assessor
  • Discussing with the trainee

IAQ will make a decision and will inform both the trainee and the instructor/ assessor and a sanction. Sanctions include:

  • A warning
  • A fail grade given to the summative assessment with no opportunity for resubmission
  • A fail grade to the summative assessment with an opportunity for resubmission
  • Exclusion from the course

A record of the process, the evidence and the conclusion will be maintained and contribute to the training programme review and evaluation.

Stage 2

If the trainee disagrees with the outcome of the investigation by the IQA and/ or another sanction to be applied, they must submit an appeal to Quality Manager

Quality Manager review will include:

  • A scrutiny of all documentation
  • An interview with the trainee
  • An interview with the instructor/ assessor
  • An interview with the Internal Quality Assessor (IQA)

Quality Manager will make a decision and informs the trainee, instructor/ assessor and Head of Training.

A record of the process, the evidence and the conclusion will be maintained and contribute to the training programme for review and evaluation

 Stage 3

When the trainee disagrees with the outcome of the investigation, they must notify Head of Training. They will review all evidence and contact all parties with their decision is final.

  1. When a client identifies a suspected malpractice, AVTAV will investigate the matter thoroughly using this process.
  1. Our malpractice policy is available to all trainees and clients upon request.
  1. The policy is reviewed annually/ or when legislation changes.

Equality, Health and safety, Complaints, Malpractice, Appeals, Data protection -Policies and procedures can be found at