Scope and context

The purpose of this policy is to provide information about how we will assure the quality of the assessments we make for the syllabuses AVTAV is registered to deliver. It should be read in conjunction with all other policies, particularly:

  • Equality Policy
  • Malpractice Policy
  • Data Protection Policy
  • Appeals Policy
  • Complaints and Whistleblowing Policy

Our commitment

AVTAV adopts best practice principles of assessment including:

  • Quality assured assessment systems and practices
  • Standards based and criterion references assessment
  • Monitoring and evaluation of assessment
  • Appeal procedures
  • Review and improvement mechanisms

We will ensure:

  • Our assessment design meets syllabus requirements
  • Our policies and practices support fair and consistent assessment with trainees
  • Our assessment decisions are accurate and consistent across assessors
  • Our assessors are consistent in their interpretation and applications of DfT syllabuses.
  • We maintain a documented audit trail to enable certification and distribution to trainees
  • We monitor, review and evaluate our courses, their delivery and assessment, for continuous improvement

Assessment planning

We will ensure that we:

  • Produce a coordinated assessment plan that includes assessment timings and ensures full coverage of assessment requirements whist avoiding over-assessment
  • Provide trainees with opportunities for formative assessment which supports their learning
  • Select assessment methods appropriate for the syllabus and trainees
  • Use language and expressions appropriate to the needs of trainees in all assessment materials
  • Ensure that assessors are conversant with the content and standards that are required
  • Have a planned approach to quality assurance, ensuring that all assessment materials are quality assured before presentation to trainees

Recognition of prior training

Where it meets requirements of the syllabus, assessment processes will recognise prior learning, training. We will use the following to identify prior learning/training:

  • Recruitment records
  • Pre-course questionnaire/ interview
  • Training support needs assessment during course induction.

Making assessment decisions

AVTAV ensures that all of the following apply to assessment decisions:

  • Sufficient authenticated evidence is gathered upon which to make an assessment decision
  • Assessment marking is consistent/ reliable across our assessors
  • Assessment decisions are internally quality assured
  • Accurate and reliable records of trainee progress is produced and maintained
  • A system is put in place for trainees wishing to appeal an outcome of an assessment

AVTAV implements a risk management strategy which includes:

  • Sampling of assessment materials and assessment decisions
  • Standardisation
  • A process for monitoring, reviewing and evaluation assessment from both trainees and stakeholders’ perspectives
  • Accurate documentation leading to a clear audit trail

Provision of feedback

We ensure:

  • Processes are in place to ensure clear results are given to trainees
  • Constructive formative feedback is given to trainees
  • The feedback provided is SMART (specific, measurable, achievable, realistic and time bound)
  • Feedback is documented and reviewed to ensure effectiveness.


AVTAV has systems in place to ensure the secure recording, storing and accessing of trainee’s assessment records.

Provision of resources

We ensure that appropriate physical, technological, financial and human resources are available to support fair assessment and to cater for the needs of trainees.

Trainee roles

In order to meet our policy requirements for fair assessment, trainees also have responsibilities to:

  • Follow the required procedures for fair and consistent assessment
  • Engage with assessment information to ensure familiarity with requirements including authentication, deadlines, and standards
  • Requests an alternative means of assessment if it is shown that the planned assessment method does not provide opportunity to demonstrate that they have reached the required standard
  • Appeal against assessment decision through this policy and procedure.

Equality, Health and safety, Complaints, Malpractice, Appeals, Data protection -Policies and procedures can be found at